EduManage — Institutional Academic & Administration Platform

Project Overview

Greenwood Educational Network operates multiple academic campuses requiring centralized administrative governance, real-time student monitoring, and transparent communication with families. Aarohan IT Hub engineered EduManage to consolidate student lifecycle management into a single, cloud-native portal serving over 5,000 students, 200 educators, and thousands of guardians.

Core Challenges

• Multi-Campus Scalability: Managing distinct academic calendars, fee structures, and staffing across three physical campuses within a unified database.
• Grade Book & Report Generation: Automated compilation of continuous assessments into standardized term report cards with instant PDF distribution.
• Guardian Communication: Replacing missed SMS notifications with an intuitive, mobile-friendly portal for attendance alerts and fee receipts.

Architectural Solution

• Frontend: Responsive React application with role-based routing tailored for administrators, teachers, and parents.
• Backend Architecture: Node.js microservices with serverless AWS Lambda workers handling intensive bulk PDF generation and automated grading calculations.
• Database: MongoDB cluster configured with replica sets for flexible schema adaptation across varying curriculum formats.
• Communication Pipelines: Integrated SMS/Email notification workers triggered on attendance anomalies or payment confirmations.

Key Capabilities

• Automated Attendance & Biometrics: Instant morning roll-call with automated SMS alert dispatch to parents for unexcused absences.
• Fee Management & Online Receipts: Automated fee invoice generation, partial installment tracking, online payment gateway integrations, and instant reconciliation.
• Examination & Grade Book: Custom grading rubrics, automated GPA computation, rank generation, and one-click bulk report card exports.
• Transport & Route Management: Bus fleet allocation, designated pickup stop schedules, and vehicle status notices.

Measurable Impact

• 80% decrease in administrative time spent generating end-of-term academic report cards.
• 94% on-time fee collection rate achieved through automated digital payment reminders.
• 5,000+ active students actively tracked across all participating branches.